The centre publishes its in-person and live course timetable, registers trainees, books rooms and trainers, and issues a certificate with a QR code that any employer can check.
A course calendar with no room clashes, attendance that decides who earns the certificate, and QR certificates that can't be forged. Free trial.
16 tasks
What the system does
One bundle, one price
Ready for a training centre
Rooms
In-person course timetable
No clashes
Attendance with a tap, even offline
Certificate on an attendance condition
Trainer pay
This solution is built on these systems
Their guides are part of your daily use, so turn to them for the details.
01How do I view the weekly room and session schedule for the center?
Go to the Training center menu and select Weekly timetable.
An integrated weekly calendar appears showing training classes and sessions distributed across rooms and trainers with the timing of each session.
You can toggle between weeks and filter by room or trainer.
Screen
Training center › Weekly timetable
Permission needed
Training center: Sessions / View
02How do I schedule a new training course with designated times?
Go to the Training center menu and select Scheduled course runs.
Click the New course button to open the scheduled run details window.
Select course curriculum, trainer, room, start and end dates, weekdays, and session hours, then click Save to generate the session schedule automatically.
Screen
Training center › Scheduled Course Runs
Permission needed
Training center: Course runs / Add
03How do I review scheduled training courses and their status?
Open the Training center menu and click Scheduled course runs.
All ongoing and completed courses appear with trainer names, session count, enrolled trainee count, and course status.
Screen
Training center › Scheduled Course Runs
Permission needed
Training center: Course runs / View
04How do I cancel a scheduled training course?
In the Scheduled course runs table, select the course to cancel.
Click the Cancel course run button to open the cancellation reason window.
Confirm cancellation to notify trainees and trainer and release the room reservation in the weekly timetable.
Screen
Training center › Scheduled Course Runs
Permission needed
Training center: Course runs / Cancel course run or contract
05How do I modify the time or room of an individual training session?
Go to the Training center menu and select Sessions.
Search for the desired session and click the Edit session button to open the schedule window.
Adjust the day, time, or substitute room, then click Save.
Screen
Training center › Sessions
Permission needed
Training center: Sessions / Edit
06How does the trainer or supervisor record trainee attendance for a session?
Go to the Training center menu and select Record attendance.
Select training course and current session to display the enrolled trainee list.
Mark attendance, absence, or tardiness for each trainee, then click Save.
Screen
Training center › Attendance
Permission needed
Training center: Trainee attendance / Record attendance
07How do I add a new training room and define its capacity and equipment?
Go to the Training center menu and select Rooms.
Click the New room button to open the room window.
Record room name, branch, seating capacity, and available equipment (computers, projector, smartboard), then click Save.
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Training center › Rooms
Permission needed
Training center: Rooms / Add
08How do I add official holidays to skip them in course schedules?
Go to the Training center menu and select Holidays.
Click the Add holiday button to open the holiday registration window.
Enter holiday title, start date, and end date, then click Save so the system automatically avoids scheduling sessions on these days.
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Training center › Holidays
Permission needed
Training center: Holidays / Add
09How do I register a new trainer and define their fee structure?
Go to the Training center menu and select Trainers.
Click the New trainer button to open the trainer details window.
Enter name, specialty, phone number, financial calculation type (hourly, percentage of course, or lump sum), and rate, then click Save.
Screen
Training center › Trainers
Permission needed
Training center: Trainers and pay / Add
10How do I calculate trainer fees and dues for completed sessions?
Go to the Training center menu and select Trainer payouts.
Click the Calculate dues button to open the period and trainer selection window.
The system calculates approved hours and sessions multiplied by agreed rate, then click Save claim.
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Training center › Trainer Payouts
Permission needed
Training center: Trainer payouts / Add
11How do I record payment and disbursement of trainer financial dues?
In the Trainer payouts screen, select the approved trainer claim.
Click the Disburse dues button to open the payment window.
Select payment method (bank transfer, cheque, cash) and receipt or transfer reference, then click Confirm disbursement.
Screen
Training center › Trainer Payouts
Permission needed
Training center: Trainer payouts / Pay trainer payout
12How do I add a corporate client to provide training courses for their staff?
Go to the Training center menu and select Corporate clients.
Click the New company button to open the client registration window.
Enter company name, authorized representative, phone number, email, and tax number, then click Save.
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Training center › Corporate Clients
Permission needed
Training center: Corporate clients / Add
13How do I create a corporate training contract with seat count and cost?
Go to the Training center menu and select Company contracts.
Click the New contract button.
Select the company, training program, trainee count, total contract value, validity dates, and payment terms, then click Save.
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Training center › Corporate Contracts · Create
Permission needed
Training center: Corporate contracts / Add
14How do I issue a billing invoice to the company for the training contract?
From the Company contracts list, locate the relevant contract.
Click the Issue invoice button to open the tax invoice window.
Select the contract installment to invoice (advance payment, milestone payment, final payment) and click Generate invoice.
Screen
Training center › Corporate Contracts
Permission needed
Training center: Corporate contracts / Issue invoice to company
15How do I generate room occupancy and training center revenue reports?
Go to the Training center menu and select Training center reports.
Select report criteria such as room occupancy rate, trainer delivery hours, course revenues, and trainee attendance rates.
Click Show to preview statistics or Export to save to file.
Screen
Training center › Training center reports
Permission needed
Training center: Reports / View
16How do I configure general center settings and course policies?
Go to the Training center menu and select Training center settings.
Set minimum trainee attendance required for certificate eligibility, pre-session alert timing, and makeup class policy.