An independent tutor's own platform under their name: upload materials, schedule lessons, follow students and their payments, without a middleman taking half the income.
A tutor's platform under their own name: booking, reminders, lesson packages, a parent report and payment tracking, for a fixed monthly subscription instead of a commission on every lesson.
21 tasks
What the system does
Tutors
Lessons
Cancellation and postponement policy
Lesson packages
Attendance from the tutor's phone
Parent
Tutor payouts
Built on the e-learning tool
Works with
This system needs the following and switches them on with it:
01How does a tutor follow their daily sessions and teaching schedule (Today's Sessions)?
Open the Today's Teaching Schedule page.
All sessions scheduled for today appear chronologically, with student names, subject, classroom or virtual lesson link, and session status.
The tutor can start the session or mark attendance with a single click from the page.
Screen
Tutoring › Today's sessions
Permission needed
Sessions and attendance / View
02How does a tutor review their weekly schedule and free slots?
Go to the Weekly teaching schedule page.
Review sessions distributed across the entire week to organize appointments and prevent timetable clashes.
Screen
Tutoring › Week timetable
Permission needed
Sessions and attendance / View
03How do I view my account statement and financial earnings as a tutor?
Go to the My statement and dues page.
The tutor reviews conducted sessions, earned fee percentage, received payments, and pending balance ready for disbursement.
Screen
Tutoring › My statements
Permission needed
Tutor payouts / Their own statements
04How do I create a new lesson session?
Navigate to the Teaching lessons and sessions menu.
Click the Add new session button to open the registration window.
Specify tutor, student or group, subject, date and time, duration, and assigned classroom.
Click Save session.
Screen
Tutoring › Sessions
Permission needed
Sessions and attendance / Add
05How does the tutor record student attendance and lesson progress?
In the Teaching lessons and sessions table, select the relevant session.
Click the actions button and select Record attendance and progress.
Specify attendance status (student attended, excused absence, unexcused absence), and write a summary of covered material and homework, then click Confirm.
Screen
Tutoring › Sessions
Permission needed
Sessions and attendance / Mark attendance
06How does a supervisor review all tutors' sessions across the institute?
Viewing all tutors' sessions and schedules requires the view-all sessions permission dedicated to academic supervisors and management.
Screen
Tutoring › Sessions
Permission needed
Sessions and attendance / See all tutors
07How do I cancel a lesson session according to cancellation policy?
In the Teaching lessons and sessions list, search for the session.
Click the actions button and select Cancel lesson.
Specify cancellation reason and whether the session credit should be returned to the student's package balance, then click Confirm cancellation.
Screen
Tutoring › Sessions
Permission needed
Sessions and attendance / Cancel sessions
08How do I create a recurring lesson series?
Go to the Recurring session series menu.
Click the Create recurring session series button to open the recurrence window.
Specify tutor, student, subject, designated weekdays (e.g., Sundays and Tuesdays at 5 PM), total session count, and start date.
Click Generate sessions to schedule them all at once in the calendar.
Screen
Tutoring › Recurring Sessions
Permission needed
Recurring weekly sessions / Add
09How do I register a new student in the tutoring system?
Go to the Students and trainees menu.
Click the Add new student button to open the registration window.
Enter student name, academic grade, guardian details (name, mobile), and email address, then click Save.
Screen
Tutoring › Students
Permission needed
Students / Add
10How do I grant a student or guardian access to the portal?
In the Students and trainees list, select the relevant student.
Click the actions button and select Enable student portal.
The system dispatches login credentials to the guardian via email to track sessions and evaluations.
Screen
Tutoring › Students
Permission needed
Students / Parent link
11How do I add a new tutor or teacher to the academic staff?
Navigate to the Tutors and teachers menu.
Click the Add new teacher button.
Enter personal information, academic credentials, taught subjects, and agreed commission percentage or hourly rate.
Click Save teacher.
Screen
Tutoring › Tutors · Create
Permission needed
Tutors / Add
12How do I edit tutor details or taught subjects?
In the Tutors and teachers list, find the tutor and click the Edit button.
Adjust hourly rate, subjects, or bio, then click Save changes.
Screen
Tutoring › Tutors · Edit
Permission needed
Tutors / Edit
13How do I define a prepaid lesson package?
Go to the Educational lesson packages menu.
Click the Add new package button to open the package window.
Enter package name (e.g., 10-Lesson Math Package, Intensive Foundation Package), number of lessons, package price, and validity period in days.
Click Save.
Screen
Tutoring › Sold Packages
Permission needed
Sold packages / Add
14How do I define a periodic academic subscription plan?
Go to the Academic subscription plans menu.
Click the Add curriculum plan button to open the plan window.
Specify plan name, monthly or term fees, and included weekly hours.
Click Save.
Screen
Tutoring › Package List
Permission needed
Package list / Add
15How do I handle lesson and tutoring requests submitted by guardians?
Navigate to the Lesson and tutoring requests menu.
Review new session booking requests submitted via the platform.
Click the Accept and assign teacher action to convert the request into an approved session and notify the student.
Screen
Tutoring › Booking Requests
Permission needed
Booking requests / Edit
16How do I register a teaching room or computer lab?
Go to the Classrooms and teaching rooms menu.
Click the Add new room button to open the room window.
Enter room name (e.g., Ibn Al-Haytham Hall, Computer Lab), seating capacity, and available equipment (smartboard, projector), then click Save.
Screen
Tutoring › Rooms
Permission needed
Rooms / Add
17How do I record a fee payment for lessons from a student?
Go to the Tutoring receipts and payments menu.
Click the Record new payment button to open the payment window.
Select student, package or session, amount, and payment method (bank transfer, POS card, cash).
Click Save payment to issue an official receipt voucher.
Screen
Tutoring › Payments
Permission needed
Student payments / Add
18How do I generate a payout order for a tutor's earnings?
Go to the Disburse tutor dues menu.
Click the Create new payroll sheet button to open the settlement window.
Select the tutor and time period; the system automatically calculates total completed sessions and net payable earnings.
Click Approve payroll.
Screen
Tutoring › Tutor Payouts
Permission needed
Tutor payouts / Add
19How do I record bank payout transfers for tutors' dues?
In the Disburse tutor dues table, select the approved payroll run.
Click the actions button and select Confirm disbursement.
Enter transfer reference number and bank transfer date to close the claim financially.
Screen
Tutoring › Tutor Payouts
Permission needed
Tutor payouts / Confirm tutor payment
20How do I generate session, academic, and financial reports?
Open the Tutoring system reports page.
Select the desired report (tutor hours report, student attendance and absence report, lesson revenue and net profit report).
Click View report or Export to Excel/PDF.
Screen
Tutoring › Reports
Permission needed
Tutor reports / View
21How do I configure tutoring system settings and cancellation policies?
Go to the Tutoring settings page.
Set minimum allowable advance cancellation hours for students, default center fee percentage, and messaging integrations.