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عالعربية

User manual

Learning Management

All your courses, exams, certificates and learner tracking on one platform under your name, instead of scattered files, links and WhatsApp groups.

A course platform under your institute's name: learners study, take exams and earn a verifiable certificate, and you see completion and revenue on one dashboard, paid in dinars and by CliQ.

20 tasks

What the system does

  • Courses
  • Gradual release
  • Learner site
  • Enrollment and payment
  • Exams
  • Certificates
  • Groups and announcements
  • Permissions

Tasks

How do I create a new training course or learning track?

  1. Navigate to the Training Courses list.
  2. Click the Create New Course button.
  3. Enter the course title, overview description, category, lead instructor, difficulty level (beginner, intermediate, advanced), and price if it is a paid course.
  4. Upload the cover image and promotional video, then click Save Draft.
Screen
Learning management › Courses · Create
Permission needed
LMS: Courses / Add

How do I publish a course to make it available for students to enroll?

  1. In the Training Courses table, select the course whose lessons are completed.
  2. Click the actions button and choose Publish Course.
  3. The course becomes published on the learning portal and public course catalog.
Screen
Learning management › Courses
Permission needed
LMS: Courses / Publish and unpublish courses

How does a platform supervisor view all courses across all instructors?

  • Viewing all training courses across the entire system, including those not assigned to the user, requires the permission to view all courses reserved for platform administrators.
Screen
Learning management › Courses
Permission needed
LMS: Courses / See all courses (not only owned ones)

How do I edit course content and settings?

  1. In the Training Courses table, search for the course.
  2. Click the Edit button to open the course edit page.
  3. Modify the description, learning outcomes, or prerequisites, then click Save Changes.
Screen
Learning management › Courses · Edit
Permission needed
LMS: Courses / Edit

How do I enroll a student or trainee in a training course?

  1. Enter the Student Enrollments list.
  2. Click the Enroll New Student button to open the enrollment modal.
  3. Select the student, training course, start date, and access validity period.
  4. Click Save and Activate.
Screen
Learning management › Enrolments
Permission needed
LMS: Enrolments / Add

How do I approve a student enrollment request for a course requiring management approval?

  1. In the Student Enrollments list, filter for enrollments with status "Under Review".
  2. Click the actions button and choose Approve Enrollment.
  3. A welcome notification is sent to the student and course lessons are unlocked in their account immediately.
Screen
Learning management › Enrolments
Permission needed
LMS: Enrolments / Approve enrolment

How do I cancel a student's enrollment in a course?

  1. In the Student Enrollments table, select the student enrollment.
  2. Click the actions button and choose Cancel enrolment.
  3. Record the reason for cancellation and confirm the action to revoke student access to learning content.
Screen
Learning management › Enrolments
Permission needed
LMS: Enrolments / Cancel enrolment

How do I create a training cohort or class for a group of students?

  1. Go to the Cohorts and Class Groups list.
  2. Click the Add New Cohort button to open the cohort modal.
  3. Enter the cohort name (e.g., Spring 2026 Cohort, AI Group 1), associated course, start and end dates, and maximum student capacity.
  4. Click Save.
Screen
Learning management › Cohorts
Permission needed
LMS: Cohorts / Add

How do I create a quiz or final exam for a course?

  1. Go to the Quizzes and Exams list.
  2. Click the Create New Quiz button to open the quiz modal.
  3. Select the course or learning module, quiz title, required passing score, time limit in minutes, and retake policy.
  4. Click Save.
Screen
Learning management › Quizzes
Permission needed
LMS: Quizzes and question bank / Add

How do I add questions to the question bank for quizzes?

  1. Navigate to the Question bank list.
  2. Click the Add New Question button to open the question modal.
  3. Choose the question type (Multiple Choice, True/False, Short Answer), type the question stem and options, indicate the correct answer, and assign question points.
  4. Click Save Question.
Screen
Learning management › Question Bank
Permission needed
LMS: Quizzes and question bank / Add

How do I grade and record student quiz scores?

  1. In the Quizzes and Exams table or attempts log.
  2. Click the Grade Attempts option.
  3. The system automatically grades objective questions, while allowing the instructor to review and grade subjective essay questions, append feedback remarks, and finalize the score.
Screen
Learning management › Quizzes
Permission needed
LMS: Quizzes and question bank / Grade

How do I add an assignment or practical project for students?

  1. Go to the Assignments and Projects list.
  2. Click the Add New Assignment button to open the assignment modal.
  3. Select the course, assignment title, submission instructions, allowed file formats (PDF, ZIP), and final submission deadline.
  4. Click Save.
Screen
Learning management › Assignments
Permission needed
LMS: Assignments / Add

How does an instructor grade student project and assignment submissions?

  1. In the Student Submissions list.
  2. Click on the student submission file to preview it and download the attachment.
  3. Click the Grade Assignment action; enter the score and qualitative feedback notes, then click Approve Grade.
Screen
Learning management › Assignment Submissions
Permission needed
LMS: Assignments / Grade

How do I issue a course completion certificate to a passing student?

  1. Enter the Academic Certificates list.
  2. Click the Issue New Certificate button to open the issuance modal.
  3. Select the student and successfully completed course; the system generates an accredited digital certificate with a unique serial number and verification QR code.
  4. Click Issue and Send to Student.
Screen
Learning management › Certificates
Permission needed
LMS: Certificates / Issue certificate

How do I revoke a certificate issued by mistake or due to a violation?

  1. In the Academic Certificates table, select the certificate in question.
  2. Click the actions button and select Revoke certificate.
  3. Record the reason for revocation and confirm; subsequent QR code checks will show that the certificate is revoked and invalid.
Screen
Learning management › Certificates
Permission needed
LMS: Certificates / Revoke certificate

How do I create a promotional discount coupon for courses?

  1. Navigate to the Discount Coupons list.
  2. Click the Add New Coupon button to open the coupon modal.
  3. Enter the coupon code, discount percentage or amount, expiry date, maximum usage limit, and eligible courses.
  4. Click Save.
Screen
Learning management › Discount Codes
Permission needed
LMS: Discount codes / Add

How do I send an announcement or circular to students in a specific course?

  1. Go to the Announcements and Circulars list.
  2. Click the Publish New Announcement button to open the message modal.
  3. Select the target course or cohort, enter the announcement title, message body, and publishing date.
  4. Click Publish Announcement to deliver it to all students via dashboard notification and email.
Screen
Learning management › Announcements
Permission needed
LMS: Announcements / Add

How do I record a student's course fee payment manually?

  1. In the Course Payments list.
  2. Click the Record payment button to open the payment modal.
  3. Choose the student and course, enter the amount and payment method (bank transfer, cash, card).
  4. Click Confirm payment to activate the student's enrollment immediately.
Screen
Learning management › Payments Received
Permission needed
LMS: Payments received / Add

How do I generate student progress and completion rate reports?

  1. Open the LMS Reports page.
  2. Select the desired report (Course completion rates report, Student exam grades report, Course and instructor revenues report).
  3. Click View Report or Export Excel/PDF.
Screen
Learning management › Reports
Permission needed
LMS: Reports / View

How do I configure LMS platform settings and certificate templates?

  1. Go to the LMS Platform Settings page.
  2. Configure default certificate template designs, general passing requirements, video streaming integration, and blended learning options.
  3. Click Save Settings.
Screen
Learning management › Learning settings
Permission needed
LMS: Settings / Edit

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