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User manual

Physiotherapy & Aesthetic Clinic

A patient buys a 10-session package and the balance is recorded, every visit uses one session and is written into their treatment plan with before-and-after photos, and the centre knows whose package is about to run out.

Packages that deduct automatically, a treatment plan with recorded progress, and before-and-after photos in the file. Try it free.

16 tasks

What the system does

  • One bundle, one price
  • A treatment plan for every patient
  • The package is the balance
  • A progress note for every session
  • Before-and-after photos
  • Patient consents
  • Laser and device log
  • Home exercise programme

This solution is built on these systems

Their guides are part of your daily use, so turn to them for the details.

Tasks

How do I create a new physical therapy and rehabilitation plan for a patient?

  1. Enter the Physical Therapy menu then select Treatment plans.
  2. Click the New Plan button.
  3. Select the patient, clinical diagnosis, injury anatomical site, and baseline pain score.
  4. Designate the supervising therapist, prescribed session count, weekly frequency, and rehabilitation goals, then click Save.
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Physiotherapy & medical aesthetics › Physiotherapy Plans · Create
Permission needed
Physiotherapy — treatment plans & sessions (clinical) / Add

How do I view patient treatment plans and their progress status?

  1. Open the Physical Therapy menu and select Treatment plans.
  2. All plans appear displaying patient name, therapist, completed and remaining sessions, and progress percentage.
  3. You can filter by plan status (active, completed, paused, cancelled) or search by patient name.
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Physiotherapy & medical aesthetics › Physiotherapy Plans
Permission needed
Physiotherapy — treatment plans & sessions (clinical) / View

How do I view treatment plan details and its session log?

  1. From the Treatment plans table, locate the target patient plan.
  2. Click the Show button on the plan row.
  3. Review clinical assessments, pain scale progression chart, executed sessions, and therapist notes for each visit.
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Physiotherapy & medical aesthetics › Physiotherapy Plans · View
Permission needed
Physiotherapy — treatment plans & sessions (clinical) / View

How do I record executing a physical therapy session within the plan?

  1. From the Treatment plans details screen, or from the plans table, click the Record session button to open the session modal.
  2. Specify session date and time, modalities and devices used, exercises performed, current patient pain rating, and treatment response.
  3. Click the Save Session button to deduct the session from the plan quota and update progress automatically.
Screen
Physiotherapy & medical aesthetics › Physiotherapy Plans · View
Permission needed
Physiotherapy — treatment plans & sessions (clinical) / Record a session and progress note

How do I edit an existing treatment plan to add extra sessions?

  1. From the Treatment plans screen, locate the active patient plan.
  2. Click the Edit Plan button to open the plan edit modal.
  3. Increase the number of sessions, adjust weekly visit frequency, or update therapeutic goals, then click Save.
Screen
Physiotherapy & medical aesthetics › Physiotherapy Plans
Permission needed
Physiotherapy — treatment plans & sessions (clinical) / Edit

How do I cancel a treatment plan at the request of the patient or specialist?

  1. In the Treatment plans table, select the patient plan to be cancelled.
  2. Click the Cancel plan button to open a modal to record clinical or administrative cancellation reasons.
  3. Confirm cancellation to transition plan status to cancelled and deactivate linked future appointments.
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Physiotherapy & medical aesthetics › Physiotherapy Plans
Permission needed
Physiotherapy — treatment plans & sessions (clinical) / Cancel a treatment plan

How do I upload before-and-after kinematic progress photos and videos for a patient?

  1. Enter the Physical Therapy menu and select Follow-up Photos.
  2. Select the patient file and treatment plan number.
  3. Click the Upload Photos button, select files (joint angles, posture, X-rays), tag the treatment stage (before, during, after), then click Save.
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Physiotherapy & medical aesthetics › Before & after photos
Permission needed
Physiotherapy — before & after photos (clinical) / Upload before & after photos

How do I view the visual comparison of patient progress photos?

  1. Open the Follow-up Photos page.
  2. Select the patient and choose photos across distinct time intervals to review range of motion, balance, and posture side-by-side.
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Physiotherapy & medical aesthetics › Before & after photos
Permission needed
Physiotherapy — before & after photos (clinical) / View

How do I delete a clinical photo uploaded by mistake?

  1. From the Follow-up Photos page, open the patient's photo gallery.
  2. Select the photo to remove and click Delete.
  3. A confirmation modal appears; click Confirm to permanently purge it from the patient's medical record.
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Physiotherapy & medical aesthetics › Before & after photos
Permission needed
Physiotherapy — before & after photos (clinical) / Delete

How do I create a home exercise program for a patient?

  1. Enter the Physical Therapy menu then select Home Programs.
  2. Click the New Program button to open the program builder modal.
  3. Select the patient, pick exercises from the library, configure repetitions, sets, and safety precautions, then click Save.
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Physiotherapy & medical aesthetics › Home Exercise Programs
Permission needed
Physiotherapy — home exercise programs / Add

How do I print the home program for the patient to practice at home?

  1. From the Home Programs list, find the patient's home exercise regimen.
  2. Click the Print Program button to generate a formatted PDF featuring illustrations for each exercise alongside clear instructions.
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Physiotherapy & medical aesthetics › Home Exercise Programs
Permission needed
Physiotherapy — home exercise programs / Print the exercise sheet

How do I send the exercise program directly to the patient's phone?

  1. Open the Home Programs list.
  2. Next to the approved exercise plan, click the Send to patient button to open dispatch options.
  3. Select dispatch via SMS, WhatsApp, or email, then click Send.
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Physiotherapy & medical aesthetics › Home Exercise Programs
Permission needed
Physiotherapy — home exercise programs / Send the exercise program to the patient

How do I record patient consent and acknowledgment for physical therapy?

  1. Enter the Physical Therapy menu and select Patient Consents.
  2. Click the New Consent button to open the consent modal.
  3. Select the patient, select the procedure consent form (laser therapy, dry needling, manual therapy), capture the digital or handwritten signature, and click Save.
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Physiotherapy & medical aesthetics › Patient Consents
Permission needed
Physiotherapy — patient consents / Add

How do I add a new physical therapy device for scheduling and usage tracking?

  1. Enter the Physical Therapy menu and select Medical Devices.
  2. Click the Add Device button to open registration.
  3. Enter device name, serial number, treatment room, operating guidelines, and maintenance interval, then click Save.
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Physiotherapy & medical aesthetics › Laser & Device Sessions
Permission needed
Physiotherapy — laser & device sessions (clinical) / Add

How do I extract clinical performance reports and clinic statistics?

  1. Open the Physical Therapy menu and select Physical Therapy Reports.
  2. Set report parameters (therapist sessions, patient pain reduction rates, modality utilization).
  3. Click the Show button or Export to download the report as Excel or PDF.
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Physiotherapy & medical aesthetics › Clinic reports
Permission needed
Physiotherapy — reports / View

How do I configure physical therapy settings and pain assessment scales?

  1. Enter the Physical Therapy menu and select Clinic settings.
  2. Modify default pain scale rubric, standard session duration, appointment policies, and reassessment triggers.
  3. Click Save Settings to apply changes.
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Physiotherapy & medical aesthetics › Clinic settings
Permission needed
Physiotherapy — settings / Edit

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