Accounting, purchasing, stock, HR, customers and assets in one system, so the manager sees the whole company each morning without waiting on any department's report. Manufacturing is an optional add-on with its own price.
Everything you sell, buy and store in one place. Close the month in a few days and see your margin before your accountant asks.
21 tasks4 FAQs
What the system does
One bundle
Dashboard
One approvals inbox
Document chain
Month-end close
This solution is built on these systems
Their guides are part of your daily use, so turn to them for the details.
This enables internal audit teams to verify the origin of every revenue entry and match documents seamlessly.
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ERP system › Document chain
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ERP - Document chain / View
15How do I close an accounting period and month-end from the "Period Close" screen?
From the side menu, go to ERP System and select Period close.
Select the Month to close (the month must have ended on the calendar).
The system validates general ledger integrity and presents a financial and administrative health checklist.
If all pre-check items pass, the Lock period button appears.
Click the button, enter closing notes in the modal, and click Confirm.
Ledgers are locked, blocking journal entries or amendments on or prior to that month across all systems.
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ERP system › Period close
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ERP - Period close / Manage
16How do I review the pre-close checklist and items preventing period closing?
On the Period close page, review the Items needing action table.
Items are categorized into two severity levels:
Blocks closing (Hard gate): such as unbalanced entries or unposted payroll, which prevent closure until resolved.
For review (Warning): such as pending purchase requests or pricing items that do not legally block closing but warrant review.
Click the Resolve button next to any item to jump directly to the relevant screen and resolve it.
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ERP system › Period close
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ERP - Period close / View
17How do I resolve unbalanced journal entries prior to closing the month?
If the period close check flags the alert: Unbalanced journal entries: X.
Click Resolve next to the warning to navigate to Journal Entries in Accounting.
Open the unbalanced entry and inspect why total debit does not equal total credit.
Correct line balances so debits equal credits, then save; the checklist status switches to Passed.
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ERP system › Period close
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ERP - Period close / View
18How do I handle draft sales invoices and draft purchase bills before closing?
In the period close checklist, inspect Draft sales invoices and Draft purchase bills.
Click Resolve to view draft invoices belonging to the month to be closed.
Either click Issue invoice to recognize revenue/expense within the financial period, or delete the unwanted draft.
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ERP system › Period close
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ERP - Period close / View
19How do I verify unposted operational transactions that failed auto-posting to accounting?
On the Period close screen, review the pending transactions section (X entries not posted to accounting).
Some automatic postings (e.g., POS sales, donations, web store orders, clinic billings) may fail due to historical period locks or missing chart of accounts mapping.
Click the line link to inspect pending transactions, assign the correct ledger account, and click Repost.
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ERP system › Period close
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ERP - Period close / View
20How do I ensure fixed asset depreciation is processed for the month prior to closing?
On the Period close screen, check the Assets with unposted depreciation item.
If active assets have no depreciation entries for the month, click Resolve to navigate to Fixed Assets.
Run the monthly depreciation batch to post depreciation expense and accumulated depreciation, then return to Period Close.
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ERP system › Period close
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ERP - Period close / View
21How do I verify that all POS cashier shifts are closed before closing the month?
In the period close checklist, inspect the Open POS shifts item.
Click Resolve to view cashier terminals with open financial sessions.
Require supervisors to close cash registers, enter actual cash counts, and generate Z-reports for every shift before ending the month.
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ERP system › Period close
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ERP - Period close / View
Frequently asked questions
Why does the message "Cannot lock a month that has not ended yet" appear?
Approved accounting standards prevent closing an active period because sales, purchases, receipts, and payments can occur until the final minute of the month. The system only permits closing a month once the first day of the subsequent month begins.
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ERP system › Period close
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ERP - Period close / Manage
Why does the message "Cannot close before resolving blocking items" appear?
This blocking message appears when material errors undermine financial statement integrity, such as unbalanced entries, unposted payroll, or open inventory count sessions. All blocking items (flagged in red) must be resolved to unlock the closing button.
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ERP system › Period close
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ERP - Period close / Manage
Why doesn't my personal request appear in my Approvals Inbox?
To eliminate conflict of interest and uphold corporate governance, the Approvals Inbox automatically filters out requests submitted by the logged-in user (such as your own leave application), even if you hold administrative approval permissions. Your request must be approved by your direct supervisor or an authorized peer.
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ERP system › Approvals inbox
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ERP - Approvals inbox / Use
Why are certain widgets and indicators missing from the Executive Cockpit?
The Executive Cockpit evaluates two criteria before rendering any widget:
The module belonging to that widget (e.g., CRM, Fixed Assets, Projects) must be enabled for the organization.
The user must hold view permissions for that specific module data.
If either requirement is unmet, the system automatically hides the widget without throwing errors.