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عالعربية

User manual

Sports Academy

The academy organizes its players into teams and age groups, records their attendance and skill ratings, collects monthly fees, and parents follow their children's progress and their team's matches.

A file for every player, attendance in a tap, ratings that show parents the progress, and monthly fees with WhatsApp renewal reminders. Start a free trial.

17 tasks

What the system does

  • One bundle, one price
  • Ready for a youth academy
  • Players and teams
  • Training and attendance on the coach's phone
  • Skill ratings
  • Tournaments and matches
  • Parents follow along
  • Reports

This solution is built on these systems

Their guides are part of your daily use, so turn to them for the details.

Tasks

How do I register a new player in the sports academy?

  1. Go to the Academy menu and select Players.
  2. Click the Register player button to open the player registration window.
  3. Enter player name, date of birth, sport, age group, guardian contact details, and medical condition, then click Save.
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Sports Academy › Players
Permission needed
Academy — Players / Add

How do I view the players list and their sports records?

  1. Open the Academy menu and click Players.
  2. Review the list of players with their age groups, assigned teams, and active subscription status.
  3. You can filter by sport or team, or search by name.
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Sports Academy › Players
Permission needed
Academy — Players / View

How do I send the guardian portal link to track their child's performance?

  1. In the Players table, find the desired player.
  2. Click the Private guardian link button to open the window to copy or send the smart portal link via SMS or WhatsApp.
  3. Guardians can use this link to view training schedules, technical evaluations, and attendance without requiring complex login credentials.
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Sports Academy › Players
Permission needed
Academy — Players / Private guardian link

How do I send a reminder or notification to players' guardians?

  1. On the Players screen, select a player or group of players.
  2. Click the Message guardians button to open the notification composer window.
  3. Write the message text regarding training schedules or renewal fees, then click Send.
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Sports Academy › Players
Permission needed
Academy — Players / Message guardians

How do I create a new sports team in the academy?

  1. Go to the Academy menu and select Teams.
  2. Click the New team button to open the team creation window.
  3. Specify team name, sport (e.g., football or swimming), age category, and assigned coach, then click Save.
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Sports Academy › Teams
Permission needed
Academy — Teams / Add

How do I assign players and define the team squad?

  1. From the Teams list, select the desired team and click the Manage team squad button to open the player roster window.
  2. Select eligible players based on age group and playing position and add them to the squad.
  3. Click Save squad.
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Sports Academy › Teams
Permission needed
Academy — Teams / Manage team squad

How do I add a new sports coach to the coaching staff?

  1. Go to the Academy menu and select Coaches.
  2. Click the Add coach button to open the coach details window.
  3. Record name, specialized sport, coaching credentials and certifications, and phone number, then click Save.
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Sports Academy › Coaches
Permission needed
Academy — Coaches / Add

How do I schedule a weekly training session for a team?

  1. Go to the Academy menu and select Training sessions.
  2. Click the New session button to open the training scheduling window.
  3. Select team, field or pool, coach, day, and start and end time, then click Save.
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Sports Academy › Training Sessions
Permission needed
Academy — Training sessions / Add

How does a coach record player training attendance and absence?

  1. Go to the Academy menu and select Training attendance.
  2. Select today's date and the relevant team to display the player roster.
  3. Mark each player's status (present, absent, excused, injured), then click Save attendance.
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Sports Academy › Training attendance
Permission needed
Academy — Training attendance / Record attendance

How do I create a periodic skill assessment for players?

  1. Go to the Academy menu and select Assessment sheet.
  2. Select team, player, and technical evaluation date.
  3. Enter scores for each specialized skill (e.g., passing, speed, shooting, physical fitness) with technical feedback notes, then click Save assessment.
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Sports Academy › Assessment sheet
Permission needed
Academy — Skill assessment / Add

How do I publish the technical assessment report for guardians to view on the portal?

  1. Go to the Academy menu then Skill assessments.
  2. Review the completed evaluation and click the Publish assessment to guardians button.
  3. Assessment scores and progress charts become visible immediately to the player's guardian on their private portal.
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Sports Academy › Skill Assessments
Permission needed
Academy — Skill assessment / Publish assessment to guardians

How do I add a new fixture to the match schedule?

  1. Go to the Academy menu and select Matches.
  2. Click the New match button to open the fixture entry window.
  3. Select academy team, opponent team, tournament or friendly match, venue, and fixture date and time, then click Save.
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Sports Academy › Fixtures
Permission needed
Academy — Fixtures / Add

How do I select the starting lineup and substitutes for a match?

  1. In the Matches table, select the upcoming fixture and click the Select match squad button to open the lineup window.
  2. Select starting players, substitutes, jersey numbers, and tactical positions, then click Save squad.
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Sports Academy › Fixtures
Permission needed
Academy — Fixtures / Select match squad

How do I record match results and events after completion?

  1. From the Matches list, select the completed fixture and click the Record match result button to open the result window.
  2. Enter goals scored by each team, scorers, assists, and cards, then click Approve result.
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Sports Academy › Fixtures
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Academy — Fixtures / Record match result

How do I track team standings in league and tournament tables?

  1. Open the Academy menu and select League table.
  2. Select the desired tournament to automatically display points, goals scored and conceded, goal difference, and counts of wins, draws, and losses.
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Sports Academy › League table
Permission needed
Academy — Tournaments / View

How do I add a new tournament or league for the academy?

  1. Go to the Academy menu and select Tournaments.
  2. Click the New tournament button to open the tournament details window.
  3. Specify tournament name, format (round-robin points, knockout), participating teams, and start and end date, then click Save.
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Sports Academy › Tournaments
Permission needed
Academy — Tournaments / Add

How do I generate attendance and technical progress reports for the academy?

  1. Go to the Academy menu and select Academy reports.
  2. Select report type (player attendance compliance rates, coach ratings, skill progression, fastest growing categories).
  3. Click Show to review or export statistics.
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Sports Academy › Academy reports
Permission needed
Academy — Reports / View

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