The client sees their hall with tables, stage decor and the stage before signing, so they approve faster, and the team gets an exact plan in meters and counts on setup day.
Show your client their hall with tables, stage decor and the stage before they sign, and give your team a floor plan and a quantity list from one file. Try it on one hall.
15 tasks
What the system does
Plan editor
Automatic arrangement
Live checks
Safe autosave
Guest seating
3D view
Link for the client
Tasks
01How do I create a new floor plan design for an event hall?
Navigate to Hall layouts & designs.
Click the Create new layout button to open the setup form.
Enter layout name, select target hall or custom hall dimensions (length and width in meters), and event type (wedding, conference, gala dinner).
Click Save & start design.
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Hall design › Hall Layouts
Permission needed
Hall design — Layouts and editor / Add
02How do I open the interactive design canvas to arrange hall elements?
In the Hall layouts & designs table, locate the desired layout.
Click the Design board button.
The interactive 2D and 3D graphical workspace opens to design the hall and drop elements from the library.
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Hall design › Hall Layouts
Permission needed
Hall design — Layouts and editor / Edit
03How do I add furniture and decor items from the library to the floor plan?
Inside the Design board page.
Open the elements library sidebar, drag the required element (round table, banquet table, Chiavari chairs, stage kosha, DJ booth, bridal runway, buffet) and drop it onto the floor canvas.
Select the element to rotate, scale, or fine-tune its coordinates.
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Hall design › Hall Layouts
Permission needed
Hall design — Layouts and editor / Edit
04How do I add a pre-set hall layout template?
Switch to Hall design templates.
Click the Add new template button to open the template modal.
Enter template title (e.g., 500-seat Theater Conference, 300-guest Round Banquet), capacity, and category.
Click Save template to make it available for sales team reuse.
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Hall design › Design Templates
Permission needed
Hall design — Templates / Add
05How do I edit or delete a saved layout template?
In the Hall design templates table, select the template.
Click the actions button and choose Edit to update template elements and placement, then click Save.
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Hall design › Design Templates
Permission needed
Hall design — Templates / Edit
06How do I add new 3D furniture and decorative elements to the design library?
Navigate to Hall elements library.
Click the Add new element button to open the registration form.
Enter element name (e.g., Gold Napoleon Chair, Glass Table, Crystal Candelabra), element type, exact dimensions (length, width, height), and upload the 3D model file or preview image.
Click Save.
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Hall design › Furniture Library
Permission needed
Hall design — Furniture library / Add
07How do I modify dimensions or colors of an element in the design library?
In the Hall elements library list, find the element.
Click actions and select Edit to adjust material, color, or default seating capacity, then click Save.
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Hall design › Furniture Library
Permission needed
Hall design — Furniture library / Edit
08How do I allocate guest seats and names to tables on the floor plan?
Open the Seating chart & arrangements page.
The interactive table map displays numbered tables and capacities.
Click any seat to assign a guest name, or import the guest list to auto-assign based on family groups.
Click Save seating arrangement.
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Hall design › Hall Layouts
Permission needed
Hall design — Guest seating / Edit
09How do I review the hall seating plan and guest list?
Navigate to Seating chart & arrangements.
Review the finalized seating chart with guest names, seat numbers, and guest tiers (VIP, Family, General).
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Hall design › Hall Layouts
Permission needed
Hall design — Guest seating / View
10How do I share an interactive floor plan link with clients for review and feedback?
In the Hall layouts & designs table, select the layout.
Click actions and choose Share layout.
The system generates a secure external link to send via WhatsApp or email, allowing the client to tour the virtual hall from their device.
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Hall design › Hall Layouts
Permission needed
Hall design — Layouts and editor / Share link with client
11How do I add technical comments or annotations to a floor plan?
On the Design board page or layout window in Hall layouts & designs.
Click the Add comment/note tool.
Pin the note to a specific spot on the floor (e.g., stage or service aisle) and enter text (e.g., "Widen aisle by 50 cm for catering carts").
Click Save comment.
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Hall design › Hall Layouts
Permission needed
Hall design — Layouts and editor / Add notes
12How do I officially approve a hall floor plan for setup execution?
In the Hall layouts & designs table, select the completed design.
Click actions and choose Approve layout.
The layout is locked against accidental edits and marked as the official production version for setup crews.
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Hall design › Hall Layouts
Permission needed
Hall design — Layouts and editor / Approve and freeze design
13How do I delete an unused design layout?
In the Hall layouts & designs table, select the layout to delete.
Click actions and choose Delete layout.
Confirm deletion to permanently discard the draft.
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Hall design › Hall Layouts
Permission needed
Hall design — Layouts and editor / Delete
14How do I view all hall layouts and past event projects?
Open Hall layouts & designs.
Browse historical hall floor plans with filter options by venue, event date, or approval status.
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Hall design › Hall Layouts
Permission needed
Hall design — Layouts and editor / View
15How do I browse available library elements and their specifications?
Navigate to Hall elements library.
Browse the complete catalogue of decorative pieces, banquet furniture, lighting rigs, and audio equipment available for layout staging.